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Tips for boosting productivity in Windows 11

Are you looking to boost your productivity on Windows 11? With its sleek design and improved functionality, Windows 11 offers a variety of features and tools that can help you work more efficiently. In this article, we'll explore some tips and tricks to help you get the most out of your Windows 11 experience while improving your productivity.

Tips for boosting productivity in Windows 11

Start menu: The Start menu is Windows 11's central hub, and customizing it can help you access your most-used apps and files quickly. You can rearrange, resize, and pin tiles to the Start menu to create a personalized layout that suits your workflow. This can save you time and improve your efficiency by reducing the time spent searching for apps and files.

How to personalize the Start menu in Windows 11

Virtual desktops: One of the most useful features of Windows 11 is the ability to create and manage virtual desktops. This feature allows you to create multiple desktops for different tasks and switch between them easily. For example, you can have one desktop for work-related tasks and another for personal use.

This feature can help you stay focused and organized, reducing distractions and boosting productivity. Additionally, you can set a unique background for each desktop to quickly identify your current desktop.

How to create multiple desktops in Windows 11

  1. Left-click on the Task view icon Task view icon on the Taskbar on the Taskbar and select New desktop
  2. Open the programs you want to use on that desktop
  3. Left-click on the Task view icon Task view icon on the Taskbar again to switch between desktops

How to set the background for a desktop

  1. Right-click on the desktop you want to change and select Choose background
  2. Choose an image from the recent images or left-click on Browse photos to select an image

Keyboard shortcuts: Keyboard shortcuts are a quick and easy way to perform tasks in Windows 11 without having to navigate through menus and options. Learning a few essential keyboard shortcuts can save you time and boost your productivity. For example, press the Windows logo key Windows logo + D to minimize all windows and go to the desktop, or press the Windows logo key Windows logo + E to open File Explorer.

Windows logo key shortcuts for Windows 11

My favorite left-hand Windows keyboard shortcuts

You can create keyboard shortcuts for items on your Desktop.

Everything you wanted to know about Windows shortcuts

You can also create custom keyboard shortcuts using the Keyboard Manager app inside the free Microsoft PowerToys.

Free Microsoft PowerToys for Windows 10 and Windows 11

Focus assist: Focus assist is a feature that blocks notifications and alerts while you're working on a task, reducing distractions and helping you stay focused. You can customize Focus assist settings to allow specific notifications or set it to turn on automatically during specific times or when you're presenting. This can help improve your productivity by reducing interruptions and allowing you to focus on the task at hand.

When you enable Focus assist, a timer will appear on the screen, the do not disturb button will turn on, apps in the Taskbar will not flash to get your attention, and badge notifications in the Taskbar will be turned off. There are several ways to start Focus assist in Windows 11.

How to start Focus assist from the Notiification center

  1. Left-click on the Notification icon Notification icon on the Windows 11 Taskbar(bell) on the right end of the Taskbar
  2. Adjust the length of time if you like, and then left-click on the Focus button.

How to start Focus assist from Settings

  1. Left-click on the Start button Windows logo to bring up the Start menu.
  2. In the list of pinned apps on the Start menu, left-click on Settings.
  3. Left-click on the System category in the left-hand column.
  4. Scroll down the right-hand column and left-click on Focus.

How to start Focus assist from the Clock app

  1. Left-click on the Start button Windows logo to bring up the Start menu.
  2. In the upper right-hand corner of the Start menu, left-click on All apps.
  3. Scroll down the list of programs and left-click on Clock.

Snap layouts and Snap groups: Windows 11 includes a new feature called Snap layouts and Snap groups that makes it easier to organize and manage multiple windows on your screen. Snap layouts allow you to quickly arrange your windows in predefined layouts, while Snap groups let you save and restore groups of windows for specific tasks. This can help you work more efficiently by reducing the time spent resizing and rearranging windows.

How to open Snap layouts

To open the Snap layout box, select the open program window and do either:

  • Press the Windows logo key Windows logo + Z
    or
  • Hover your mouse cursor over the Minimize or Maximize button

When you Snap every space with selected windows, this then becomes a Snap group.

Taskbar: The Taskbar in Windows 11 is more customizable than ever. It lets you pin your most-used apps and files for quick access and show only the apps you need, reducing clutter and improving productivity.

You can also easily add an existing shortcut to the Taskbar by right-clicking on almost any shortcut on the Start menu or Desktop and selecting Pin to taskbar. Additionally, you can use the Taskbar to access the Start menu, search, and virtual desktops, making it a central hub for your workflow.

Widgets: Windows 11 includes a new Widgets feature that provides quick access to news, weather, and other information. You can customize the Widgets to show only the information you need, making them useful tools for staying up-to-date on the latest news and events. This can help improve your productivity by reducing the time spent searching for information.

In conclusion, there are many ways to improve productivity on Windows 11. By using virtual desktops, customizing your Start menu, using keyboard shortcuts, enabling Focus assist, using Snap layouts and Snap groups, utilizing the Taskbar, and using the Widgets feature, you can work more efficiently and get more done in less time. By implementing these tips and tricks, you'll be well on your way to becoming a Windows 11 power user.

How to personalize the Start menu in Windows 11

Are you tired of the default Start menu in Windows 11? Do you feel like it's cluttered with unnecessary apps and features? If so, you're not alone. Many users find the Start menu overwhelming and distracting, ultimately impacting their productivity. Fortunately, there's a solution - personalizing your Start menu.

How to personalize the Start menu in Windows 11

By customizing your Start menu, you can maximize your productivity and unleash the full potential of your Windows 11 experience. You can create a unique and effective Start menu that caters to your specific needs and preferences, making your computing experience more enjoyable overall.

To get started, you'll need to explore the various customization options available in Windows 11. From rearranging your app tiles to pinning your favorite programs, there are plenty of ways to make your Start menu work for you. By taking the time to personalize your Start menu, you can streamline your workflow and access the apps and tools you need with just a few clicks.

Consider customizing your Start menu today to improve your Windows 11 experience and maximize productivity. With time and effort, you can create a Start menu tailored to your unique needs and preferences, making your computing experience more enjoyable and efficient. Let's get started.

All the changes outlined in this article are done inside the Settings app. You can bring up the Settings app by:

  • Left-clicking on the Start button Windows logo to bring up the Start menu.
  • In the list of pinned apps on the Start menu, left-click on Settings.
  • or
  • Right-click on the Start button Windows logo to bring up the Power User menu.
  • In the list of programs that appear, left-click on Settings.
  • or
  • Press the Windows logo key Windows logo + I

Once you open the Settings app, left-click on Personalization in the left-hand column. This will display all of the Personalization categories in the right-hand column.

These customizations are in no particular order. Let's start with the alignment of the Start menu on the Taskbar.

Changing the location of the Start menu on the Taskbar

Settings > Personalization > Taskbar > Taskbar behaviors

Windows 10 only allowed the Start menu to be located in the corner of the Taskbar, although you could place the Taskbar along any of the screen edges (left, right, top, or bottom). With Windows 11, you currently only have the option of the bottom of the screen.

But you can change the Start button's alignment (left or center). Inside of Taskbar behaviors, you can change the alignment between left and center using the pull-down menu.

Changing the accent color of the Start menu

Settings > Personalization > Colors

This option can be changed inside the Colors category. The only way you can change the Start menu accent color is by selecting Dark or Custom mode under Choose your mode. If you choose Dark mode, you can set the accent color for the Start menu and the Taskbar. If you choose Custom mode, you must select Dark mode for Windows to be able to set the accent color.

Changing the Start menu options

Settings > Personalization > Start

Windows 11 Start menu features and areas

There are three (3) areas that you can customize on the Start menu; Pinned (programs /apps), Recommended (recently accessed files), and Folders (Settings, File Explorer, Documents, Downloads, Music, Pictures, Videos, Network, and Personal Folder).

The first option is the layout of the Start menu. You have three (3) choices; More pins, Default (an even mix of pins and recommendations), and More recommendations.

The next set of options you can toggle on or off. They are:

  • Show recently added apps
  • Show recently used apps
  • Show recently opened items in Start, Jump Lists, and File Explorer
  • Show recommendations for tips, shortcuts, new apps, and more

The next option is the Folders category. Here, you can select which folders appear on the Start menu next to the Power button. You can choose any or all of the following folders: Settings, File Explorer, Documents, Downloads, Music, Pictures, Videos, Network, and Personal Folder.

Changing the Pinned apps on the Start menu

To add a program or folder to the Pinned apps area, locate the folder or program and right-click on it. From the context menu that appears, select Pin to Start.

To remove a program or folder from the Pinned apps area, right-click on it and select Unpin from Start.

To rearrange the Pinned apps, press and hold the left mouse button on the app you want to move and relocate it.

Changing the Recommended files

The only way to add a file to the Recommended area is to open a file with the associated program, then save it.

To remove a file from the Recommended area, right-click on it and select Remove from the list.

How to repair the Start menu inside of Windows 11

The Start menu has been an essential component of Windows since Windows 95, helping users navigate the various programs and features. But what do you do when it does not work? Here is how to repair the Windows 11 Start menu.

How to repair the Start menu inside of Windows 11

You only realize how much you depend on the Start menu once it does not work correctly. And trying to fix it without being able to access any of the apps on it is hard. But there are ways to get to the tools required to fix the Start menu.

In this article, I want to show you some of the different things you can do to fix a broken Start menu in Windows 11. Most of the apps required for the following procedures can be found in the Control Panel under Windows Tools.

Since the Start menu is not functioning correctly, you must use an alternative way of getting to the Control Panel. Here is the easiest and fastest way to get there.

  1. Open a Run dialog box by pressing the Windows logo key Windows logo key + R (click here for more ways to open a Run dialog box).
  2. Type in Control and then left-click on OK.
  3. If viewing the Control Panel by Category, left-click on System and Security, then left-click on Windows Tools. If viewing by Large/Small Icons, left-click on Windows Tools.

Now that you have access to the Windows Tools, let's start with the solution that works most of the time, the PowerShell script.

Use PowerShell to repair the Windows 11 Start menu

1. In the Windows Tools folder, right-click on the Windows PowerShell shortcut and select Run as Administrator from the context menu that appears.

2. Copy and paste the following script into the Powershell prompt and press Enter.

Get-AppxPackage -AllUsers Microsoft.Windows.ShellExperienceHost | Foreach {Add-AppxPackage -DisableDevelopmentMode -Register "$($_.InstallLocation)\AppXManifest.xml"}

If you get an error message stating the action could not be performed because the ShellExperienceHost is running, copy and paste the following script and press Enter to end the ShellExperienceHost task.

taskkill /ID ShellExperienceHost.exe /F

Then rerun the first script.

3. You must restart your computer for the changes to take effect. Since the PowerShell is open, copy and paste the following into the Powershell and press Enter to restart your computer immediately.

shutdown.exe -r -f -t 00

Check your drive for errors

If the Start menu is still not working correctly after running the PowerShell script, it may be time to check your drive for errors. There are several ways to run a disk check, but the easiest way is through File Explorer.

  1. Press the Windows logo key Windows logo + E keys simultaneously to bring up File Explorer.
  2. In the left-side column, left-click on This PC.
  3. In the right-side column, right-click on the drive you want to check and select Properties.
  4. Left-click on the Tools tab.
  5. Under Error checking, left-click on Check.
  6. Left-click on Scan drive.

For all of the different ways to run a disk check, check out 'How to check your drive for errors in Windows 11'.

Check for corrupt system files

If the Start menu is still not working, you might want to check for corrupt system files. To run the System File Checker (SFC), you must use either a Command Prompt or PowerShell with administrative privileges. Open the Windows Tools folder, right-click on the Command Prompt or Windows PowerShell shortcut, select Run as Administrator from the context menu, Copy and paste the following into it, and then press Enter.

SFC /SCANNOW

If the scan finds corrupt files and fixes them, restart your computer. If it finds errors but cannot fix them, check out our article 'How to check and repair system files in Windows 11' for more in-depth ways to repair system files.

Repair Windows 11 with an in-place upgrade

If all else fails to fix the Start menu, performing an in-place upgrade might be the thing to do. I have seen in-place upgrades fix some of the most annoying problems with Windows. Check out our article 'How to perform a repair upgrade of Windows 11'.

Reset Windows 11

This would be the last resort to getting the Start menu running correctly again. The following article, 'How to reset Windows 11', will guide you through the steps you must take to reset Windows 11.

The different ways to navigate Windows 11

If you have used Windows before, you are well versed with the Start menu. But did you know that there are other ways to get around inside Windows 11? Let's take a look at the different ways to navigate Windows 11.

The different ways to navigate Windows 11

In the early versions of Windows, you only had the Program Manager to make your way around Windows. But in 1995, Microsoft released Windows 95 with a new way of navigating Windows, the Start menu.

Over the years, the look of the Start menu has changed. It has had several different Windows logos, flat/rounded/beveled edges, but it always worked the same way.

Then came Windows 8, and Microsoft changed the Start menu. The Start menu was replaced with the Start screen, and navigating Windows would never be the same.

When Windows users complained about the Windows 8 Start screen, Microsoft introduced the Power User menu in Windows 8.1. That made finding the more popular features easier, like Settings, System, and Computer Management.

So when Windows 10 was released, the Start menu came back along with the Power User menu. A few other cool features were added to the Start menu, including the ability to change the accent color of the Start menu.

With Windows 11, Microsoft changed the look and feel of the Start menu, but all of the essential functions are still there. The Start menu layout changed, but the learning curve is really mild.

Windows 11 Start menu

The Start menu is the traditional way of getting around Windows 11. As with every version of Windows, Microsoft has made some changes to its appearance.

With Windows 11, you can change the location of the Start menu to either the center or the left side of the Taskbar. Sadly, you can not change the Taskbar's position to the left, right, or top of the screen.

You can change the same Start menu features in Windows 11 that you could in Windows 10. The only thing I found you cannot do is to change the Start menu's color. You can only change the color mode, light or dark.

All Start menu customizations can be found by going to Settings > Personalization. Here is a list of the features and areas on the Windows 11 Start menu.

The different features and areas of the Windows 11 Start menu

  • Search box - Type in the name of the app or file you are looking for.
  • Pinned apps - This is a collection of shortcuts to your favorite programs.
  • All apps - Here, you will find all of the shortcuts to all of the installed programs.
  • Recommended - This is a list of the most recently used files.
  • Folders - These are the shortcuts that you select to appear next to the Power button. You can choose which folders appear by going to Settings > Personalization > Start > Folders.

Here is a list of the folders you can have to appear next to the Power button.

  • Settings
  • File Explorer
  • Document
  • Music
  • Pictures
  • Videos
  • Network
  • Personal folder

Windows 11 Power User Menu

The Power User menu appeared in Windows 8.1 to appease users that were upset with the replacement of the Start menu with the Start screen. Windows 8 was a nightmare to navigate using the Start screen, and the Power User menu made it a little easier.

The Power User menu has shortcuts to the most used features inside of Windows, including System, Settings, and Computer Management. And the cool thing is that you can bring up the Power User menu in two (2) different ways.

  • Right-click on the Start button Windows logo

or

  • Press the Windows logo key Windows logo + X at the same time.

Windows 11 Power User menu

If you use your keyboard to bring up the Power User menu, the different programs and features will have a letter underlined in their name. If you press the corresponding letter, that program or feature opens.

Windows 11 Windows Logo keyboard shortcuts

Back when the Start menu was introduced, Microsoft also added a feature to help navigate Windows using the keyboard. That Windows logo key on your keyboard can do a whole lot more than just bring up the Start menu.

Windows 11 Windows logo keyboard shortcuts

The Windows logo key can open more than fifty (50) Windows 11 programs and features when used with other keys. Some of my personal favorites are:

  • Windows logo key Windows logo + E opens File Explorer
  • Windows logo key Windows logo + R opens the Run dialog box
  • Windows logo key Windows logo + X opens the Power User menu

What makes these Windows logo keyboard shortcuts special to me is that you can use only your left hand to use them. That way, I can keep my right hand on my mouse. Follow the link below for a complete list of the Windows logo key shortcuts for Windows 11 (it opens in a new window).

Windows logo key shortcuts for Windows 11

My first look at Windows 11

Microsoft recently announced that they are releasing a successor to Windows 10, aptly named Windows 11. So join me as I take a look at Windows 11.

My first look at Windows 11

When Microsoft announced the next version of Windows, I went looking for a beta or technical preview of Windows 11. I soon found out that the only way to get a version of Windows 11 is through their Insider Program.

Well, it just so happens that I had created a Virtual Machine (VM) a couple of years ago for the Windows 10 Insider Program. I started it, and sure enough, Windows informed me that I need to download a new build of Windows.

I went through the upgrade process, and when all was said and done, I had Windows 11 Insider Preview running inside a VM. So let's take a look at Windows 11.

Note: This build of Windows 11 that I am using for this article is just a beta, so the look and the way it operates may and probably will change before the final release of Windows 11.

Login Screen

The Windows 11 Logon Screen

Not much different here from Windows 10. The default font has changed, but other than that, it looks and feels like Windows 10.

Taskbar

The Windows 11 Taskbar

The first thing you will notice when the Desktop appears is that the Start button and pinned programs are centered in the Taskbar. Is this by default, and can it be easily changed back to left-justified.

Start Menu

The Windows 11 Start Menu

The Start Menu has gotten a makeover, with a new cleaner looking layout. All the same features are available, but they are arranged completely different.

Power User menu

The Windows 11 Power Users menu

It is still there, The only component of Windows 8.1 to still be inside of Windows. Don't remember Windows 8.1? That is one version of Windows I would love to forget.

Settings

The Windows 11 Settings app

As with the Start Menu, the Settings app has also received a makeover, getting broken into two (2) columns. The categories are now listed in the left-side column, and sub-categories are listed in the right-hand column.

Control Panel

The Windows 11 Control Panel

Microsoft has been trying to eliminate the Control Panel for a while now, but it still exists in the preview build I am running. Who knows if it will make it to the final build of Windows 11.

File Explorer

The Windows 11 File Explorer

File Explorer has gotten a small makeover too. The Ribbon appears to be gone, and a simple toolbar with the most commons functions has taken its place. We will have to wait until the final build to see if the Ribbon is truly gone.

The overall look and feel of Windows 11 is smoother than Windows 10. With rounded corners on dialog boxes and newer icons, Windows 11 looks like an excellent successor to Windows 10.

But of course, we will have to wait and see how the final build of Windows 11 looks and feels. For a more in-depth look at this version of Windows 11, check out the video below.

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