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How a computer technician deals with email

Even though I am a computer technician, I still have the same email problems as everybody else. But I have learned a few simple things to avoid spam, phishing, and unwanted email. So here is how I deal with email.

How a computer technician deals with email

Now I am not your average email user. Polls show that the average person has between two (2) and four (4) email addresses. I currently have twelve (12) addresses I actively manage (check daily).

I also primarily use a computer to check my email since I have so many accounts and get so much junk mail. I have only three (3) of those addresses on my phone (only the essential ones) and only read mail; I rarely respond to mail on my phone. And since I only read mail on my phone, I only use the built-in email app.

But on my desktop, that is an entirely different story. Since I was initially in the corporate work environment, I became used to using Microsoft Outlook for managing my email. Technically Outlook is a PIM (Personal Information Manager), but that is just splitting hairs.

With Outlook, I can set up filters and rules to sort incoming emails automatically. This can include filtering messages by sender, subject, or even specific keywords. Doing this lets me quickly identify and prioritize important emails.

The advantage of using an email program like Microsoft Outlook or Mozilla Thunderbird is that you can store a copy of your mail on your computer. I have had too many discussions with customers on how I cannot recover deleted mail when it is erased on the cloud.

Security tip: Do not use the automatic preview pane in any mail program. If a mail contains malicious code, accidentally previewing it will run it. With no preview pane, you can safely select and delete any mail without worrying about executing malicious code.

The only problem I had using an email program was that I could not prevent it from downloading junk mail in the first place. Years ago, I discovered an anti-spam program called MailWasher. It allows me, by default, to read only the text of mail and delete any mail on the server.

Over the years, I have become good at spotting junk mail. In fact, I maintain a detailed article about just that, so if you want to learn more about identifying junk mail, check out the following link.

How to spot a piece of spam email

Finally, I always make sure to follow proper email etiquette. This means using a professional tone, avoiding overly casual language or abbreviations, and being mindful of the recipient's time and schedule when sending messages. And use spell check and avoid using ALL CAPS when possible.

Eliminate spam from your inbox with MailWasher Pro 7.5

When it comes to communication, e-mail is the fastest and easiest way to exchange thoughts and ideas. But it can also be one of the quickest ways to spread viruses/malware too. But you can protect yourself and your computer by using MailWasher Pro 7.5 by Firetrust.

About screen inside MailWasher Pro 7.5

MailWasher Pro is an anti-spam program that allows you to view your e-mail without worrying about setting off a virus. How does it work? It merely downloads only the text of the e-mail, not any of the links or attachments. It then allows you to delete any unwanted e-mail right then and there. That way, spam e-mail never makes its way into your inbox.

View of Inbox inside of MailWasher Pro 7 dot 5
View of Inbox inside of MailWasher Pro 7.5

MailWasher Pro also has some great built-in tools to help you figure out what is good e-mail and what is spam. The Origin of spam tool checks blacklist databases for known spam servers (you can edit the list). MailWasher Pro also checks the FirstAlert online database for known spam e-mails.

Origin of spam shows this mail came from a blacklisted IP
Origin of spam shows this e-mail came from a blacklisted IP

MailWasher Pro also has a Friends list and a Blacklist, which allows you to specify which individual e-mail addresses are good or spam. And with Filters, you can create wild-card rules to even further screen out the junk e-mail. MailWasher Pro 7.5 includes improvements in the way it handles IMAP mail accounts.

There is a free version of MailWasher Pro called MailWasher Free that has a limited feature set. MailWasher Pro allows you to use multiple e-mail addresses, has a recycle bin, a full preview pane, and technical support. And if you use the MailWasher Mobile app, you can sync e-mail accounts, friends list, and blacklist from MailWasher Pro. Both versions work with Outlook, Outlook Express, Windows Live Mail, G-mail, and every other mail program.

For more information on MailWasher Pro or MailWasher Free, follow the links below.

MailWasher Pro
MailWasher Free

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