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Understanding long folder and file names in Windows

Did you know that there is a limit to how long a file name can be? Did you know that the character limit also includes the folder name? And what about the Path? Let's take a look at the long folder and file names in Windows.

Understanding long folder and file names in Windows

I recently recovered files from several Windows computers for a client. He asked that I put them onto an external drive for storage. But I ran into a problem, file names that were too long.

Now allot of people think that the maximum length for the name of a File in Windows is 255 characters. But that is not correct. Technically, Folders are also a File but with a unique attribute designating it as a Folder.

And Folder and Sub-Folder names are also included in the full name of the File. So, the File's actual name consists of the Folder and Sub-Folder name(s) as well. All of these names factor into the 255 character limit.

So, when you include the names of the Folder, Sub-Folder(s), and File together, it is called a Path. A Path is a string of Folder, Sub-Folder, File, backslashes, and sometimes a volume name (drive letter).

The Path to a Folder or File on your computer will contain a drive letter (C:\, D:\, etc.) at the beginning. A Path to a network Folder and File will contain just two (2) backslashes (\\) at the beginning. And a Path can be up to 260 characters in length.

For example, let's say you have a file named 'My Text File.txt' in a Sub-Folder of your Documents Folder called 'Simply Text Files'. The complete Path for it would be:

C:\Users\username\Documents\Simply Text Files\My Text File.txt

The name of the File itself is only 16 characters, but with the name of the Folder and Sub-Folders included, it is 59 characters. And the complete Path is 62 characters. And yes, spaces do count as characters.

So, getting a long name error does not necessarily mean the actual name of the File is too long; it just means the length of the names of the Folder, Sub-Folder(s), and File altogether is. The simplest solution is to shrink the Folder or Sub-Folder(s) name(s) and leave the actual File name alone.

Now in my case, I was dealing with a couple of thousand File names that were too long. And I could not determine where all of the Files were on the drives. So, I went looking online for a program that could help me with this issue.

What I found was a neat little program called TLPD (Too Long Path Detector).
Too Long Path Detector folder selection screen
It showed me where all of the long file names were. And lucky for me, they were grouped in Folders and Sub-Folders with reasonably long names.

So, using the output from TLPD,
Too Long Path Detector text file output
I started shortening the Folder and Sub-Folder names. I kept running TLPD until I had all of the Paths down to under 225 characters. It was then I was able to copy all of the Files to an external drive for storage.

My four favorite free programs I always recommend

Being a computer repair technician, I get asked a lot of questions. Quite a few of them are about what software do I recommend. And since I am frugal, I will usually suggest free ones. So here are my four (4) favorite free programs I always suggest.

My 4 favorite free programs I always recommend

Free graphic programs

When it comes to graphics, everyone knows about Photoshop. And you have probably heard the phrase 'photoshopped' before. Photoshop has become the leading image editor.

But what if you cannot afford Photoshop? Well, there are other alternatives for image editing. And it just so happens that they are free too.

Paint.NET

The user interface inside of Paint.NET 4.0

Paint.NET started as a free replacement for the Paint program that comes with Windows. But it has grown to be a top-line graphics editor that compares to Photoshop for all of its useful features.

Paint.NET has quite the intuitive interface and includes support for layers, special effects, and hundreds of plugins. Paint.NET runs only on the Windows platform and does require the latest version of the .NET framework.

Click here for more information on Paint.NET

GIMP

The GIMP user interface

GIMP (GNU Image Manipulation Program) is another alternative image editor for Photoshop. It has a full set of editing tools, including layers, channels and over 100 plugins.

GIMP is part of the GNU Project, which is open-source, so you are encouraged to participate in its development. GIMP will run on Windows, OS X, and GNU/Linux operating systems.

Click here for more information on GIMP

Free productivity programs

OpenOffice

The main screen inside of OpenOffice 4

When it comes to productivity software, there is one question I regularly get, "Is there an alternative to Microsoft Office?". I always respond with "Yes, Apache OpenOffice. And it is free.".

Apache OpenOffice is another open-source project that is comparable and compatible with Microsoft Office. You can open, edit, and save all Microsoft Office file formats with OpenOffice.

It has Writer, a word processor equivalent to Microsoft Word, Calc, a spreadsheet program comparable to Microsoft Excel and Impress, a multi-media slide-show presentation program equivalent to Microsoft PowerPoint.

It also includes Draw, a graphic program equivalent to Microsoft Paint and Base, a database program comparable to Microsoft Access. There are versions of OpenOffice for Windows, OS 10 and Linux operating systems.

Click here for more information on OpenOffice

Free anti-spam program

MailWasher Free

E-mail is the most popular way right now for hackers to attack your computer. All they have to do is get you to open a bogus e-mail in a web browser or e-mail client.

But with MailWasher Free, you can check your mail securely. MailWasher Free downloads nothing but the text of your e-mail. It will not download attachments or display HTML formatted mail by default. It will render HTML e-mail, but only after you get a security warning.

Now, you cannot use MailWasher Free as an e-mail client, since it does not have an e-mail editor. It is just for deleting unwanted mail on your mail server—that way, the unsolicited mail never makes its way into your browser or mail program.

Now MailWasher Free is supported by ads inside the program itself. If you have more than one e-mail address or want to avoid the advertisements, you may want to think about purchasing MailWasher Pro.

Click here for more information on MailWasher free

My digital toolbox 3

When it comes to repairing computers, every technician has what I call a digital toolbox. It is software that they use for specific tasks, like finding information on hardware or cloning drives. So here is another installment of my digital toolbox.

My digital toolbox 3

CPU-Z

Screenshot of CPU-Z

When it comes to finding the specifications of your motherboard, processor, etc., you could open your computer case and disassemble the components to get that information. Or you could download and run CPU-Z.

CPU-Z will display all of the information on your CPU (Central Processing Unit), motherboard, memory, and GPU (Graphics Processing Unit). It can even benchmark your existing processor against preloaded reference CPU's.

I recently needed to find out what specific memory a laptop was running. Instead of tearing it down to look at the memory modules, I just ran CPU-Z. If you need to know the specifications of your computer's hardware, CPU-Z is a great way to do it.

Click here for more information on CPU-Z

Samsung Data Migration

Screenshot of Samsung Data Migration

Now upgrading your HDD (Hard Disk Drive) to an SSD (Solid State Drive) can be tricky. But if you purchase specific Samsung SSD's, you can utilize their free cloning software, Samsung SSD Data Migration.

I have used this software before, and it does work pretty flawlessly. All you have to do is download and install the Samsung Data Migration software on your computer. The only thing you will need is a drive adapter or docking station to attach the Samsung SSD to your system.

Once you have the Samsung Data Migration software installed, you attach your new Samsung SSD via an adapter or docking station and then start up the Samsung Data Migration software.

Now you have to keep in mind that you want to have a Samsung SSD that is relatively the same size or larger (in gigabytes) than your existing drive (HDD or SSD). That way, you don't have any issues with shrinking any of the partitions. Expanding them is easy, shrinking them can cause problems.

Another thing to keep in mind is if your cloning a 3.5" desktop HDD to a 2.5" Samsung SSD and your computer case does not have a 2.5" mounting bracket, you will need to have a 2.5" to 3.5" adapter bracket.

As I mentioned before, Samsung Data Migration software works with specific Samsung SSD's, so check the user manual first for the list of supported Samsung drives.

Click here for more information on Samsung Data Migration

Acronis True Image WD Edition Software

Screenshot of Acronis True Image WD Edition Software

Now when it comes to free drive cloning software, nobody can beat Western Digital. They offer a stripped-down version of Acronis True Image for use with any Western Digital HDD or Sandisk SSD.

The beautiful thing about this software is that besides drive cloning, it will also backup the entire system, individual partitions, or just folder/files. You have to have a qualifying drive (Western Digital or Sandisk).

Now, this software will clone to either a physically installed drive or one connected via a drive adapter or docking station. It has its boot loader in which it boots to when cloning a drive.

Just remember that when using any drive cloning software, you will need to turn the computer off after the cloning process is finished and change the new cloned drive out for the old existing drive.

Click here for more information on Acronis True Image WD Edition

How to tell if your desktop computer power supply has failed

There may be a time when your desktop computer does not start. There could be a few reasons why it does not start. The first thing that comes to mind is a failed power supply. Here's how to test your desktop power supply.

How to tell if your desktop computer power supply has failed

Living in Phoenix, we have one thing that takes a toll on a desktop computer. No, it is not the heat; it is the dust. Since our environment here is so dry, we get a lot of dust.

How to clean the dust out of your computer

And since dust does conduct electricity, power supplies tend to fail. Even if you routinely clean your desktop computer, they still only have a life span of around 3 to 5 years.

So, if you press the power button, your desktop computer does not start, and there are no lights that light up, then you may have a failed power supply.

Now, if you do not feel comfortable working around electricity or inside of your desktop computer, please contact a local computer technician.

How to test your desktop computer power supply

  1. Disconnect the power cord that comes from the outlet to the power supply.
  2. After you have disconnected the power cord, open up the case and touch any metal part of the power supply or case to discharge any remaining energy.
  3. Make a note or take pictures of the connections that lead from the power supply to the devices. Once you have documented all of the power leads, then remove all of the connectors (SATA, Molex, PCI-e, ATX, MB, etc.) that lead to all of the different devices and motherboard.
  4. Create a jumper from a piece of thin gauge wire or paper clip.
  5. Plug the power cord back into the jack on the back of the power supply.
  6. Using the jumper you created, connect Pin 16 to either Pin 17 or Pin 18.
    Motherboard power supply connectior
    If the power supply fan starts to run, the power supply has an output voltage and is in good condition. If the power supply fan does not spin, it is time to replace it.

If your power supply has failed, make a note of what type and how many connectors your existing power supply has.
Common desktop power supply connections
Also, check the stated output of your existing power supply from the label on the side.

I also recommend that you use a tape measure or ruler to measure the dimensions of the power supply, (Width x Height x Depth) as you will want to get as close as possible to these for the replacement power supply.

How to get to and use the Run dialog box in Windows

There may be a time when you need to run a program in Windows that does not have a shortcut to it. Usually, it is a program that is not often used. So here is how to start an application using the Run dialog box.

How to get to and use the Run dialog box in Windows

The Run dialog box is for running programs that you don't necessarily use that often and does not have a shortcut. It may be a system application or a downloaded installation program.

There are two (2) ways to use the Run dialog box. If you know the name of the application you want to start, you can usually type it into the Run dialog box and click OK.

For example, if you have Microsoft Word installed on your computer, you can type Winword (the actual name of Microsoft Word) in the Run dialog box and click OK. Microsoft Word will then startup. That is because the program directory is in the Path (it is an environmental variable). The Windows system directory is in the Path by default.

If your program is not in the Path, you will have to click on Browse and manually find the program you want to start. Once you have the name of the program you want to start in the Run dialog box, click on OK.

Now bringing up the Run dialog box is relatively simple. The way you go about getting to it is different in each version of Windows, but there is one keyboard shortcut that works for all versions.

Windows logo key Windows logo key + R

Here are all of the ways to access the Run dialog box in the different versions of Windows.

How to bring up the Run dialog box in Windows 7

The Run dialog box in Windows 7
The Run dialog box in Windows 7

  1. Left-click on the Start menu.
  2. Navigate to All Programs > Accessories.
  3. Left-click on Run.

Or

  1. Left-click on the Start menu.
  2. Type Run in the search box right above the Taskbar.
  3. Left-click on Run in the search results.

Or

  1. Press the Windows logo key Windows logo key + R.

How to bring up the Run dialog box in Windows 8.1

The Run dialog box in Windows 8.1
The Run dialog box in Windows 8.1

  1. Left-click on the Start button.
  2. When the Start screen appears, type Run. It will automatically bring up the Search dialog box with Run in the search field, and the results will appear below it.
  3. Left-click on Run.

Or

  1. Right-click on the Start button to bring up the Power User menu.
  2. Left-click on Run.

Or

  1. Press the Windows logo key Windows logo key + X to bring up the Power User menu
  2. Press the R key.

Or

  1. Press the Windows logo key Windows logo key + R.

How to bring up the Run dialog box in Windows 10

The Run dialog box in Windows 10
The Run dialog box in Windows 10

  1. Type Run in the Search box (Cortana) on the right side of the Start button.
  2. Left-click on Run in the search results.

Or

  1. Left-click on the Start menu.
  2. Scroll down the list of programs until you come to the Windows System folder.
  3. Left-click on the Windows System folder to expand it.
  4. Left-click on Run.

Or

  1. Right-click on the Start menu to bring up the Power User menu.
  2. Left-click on Run.

Or

  1. Press the Windows logo key Windows logo key + X to bring up the Power User menu
  2. Press the R key.

Or

  1. Press the Windows logo key Windows logo key + R.

Customer service is #1

Here at Geeks in Phoenix, we take pride in providing excellent customer service. From computer repair, virus removal, and data recovery, we aim to give the highest quality of service.

Bring your computer to us and save

We base our in-shop computer repair service  on the time we work on your computer, not the time it takes your computer to work!

Contact us

Geeks in Phoenix
Professional service at an affordable price!
4722 East Monte Vista Road
Phoenix, Arizona 85008
(602) 795-1111

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Geeks in Phoenix is an IT consulting company that specializes in servicing all brands of desktop and laptop computers. Since 2008, our expert and knowledgeable technicians have provided excellent computer repair, virus removal, data recovery, photo manipulation, and website support to the greater Phoenix metro area.

At Geeks in Phoenix, we have the most outstanding computer consultants that provide the highest exceptional service in Phoenix, Paradise Valley, Scottsdale, and Tempe, Arizona. We offer in-shop, on-site, and remote (with stable Internet connection) computer support and services.

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