In the decades I have been using computers, one combination of keys on the keyboard has been the 'holy grail', the genuinely fool-proof way of regaining control of an unresponsive program or computer, Ctrl+Alt+Del.

As most of you know, I am a big fan of keyboard shortcuts, especially Windows Logo key shortcuts. But when it comes to personal computers, the single, most powerful combination of keys has to be Ctrl+Alt+Del (Control-Alt-Delete).

The history of Ctrl+Alt+Del, or the "three-finger salute" as it is more commonly known, was created by an engineer at IBM working on the original IBM PC project in the '80s as a way to execute a soft reboot. The keys were selected for their location on the keyboard so that it required both hands to press all three keys at the same time. That way, you could not accidentally reboot your computer.

The Ctrl+Alt+Del key combination is built into every IBM PC clone computer's BIOS (Basic Input/Output System). Even today, the Ctrl+Alt+Del key combination will still reboot an IBM PC when it is started into the BIOS. And in Windows, Ctrl+Alt+Del has a couple of different uses.

The first use of Ctrl+Alt+Del inside Windows 10 and Windows 11 is to bring up the login screen. Typically, only users whose computers are connected to a domain will be required to use the "three-finger salute" to log on. Every day Windows users are only required to press any key to bring up the login screen.

The second use of Ctrl+Alt+Del inside Windows 10 and Windows 11 is the best and probably the most unknown use. When you are logged into Windows and press Ctrl+Alt+Del, it brings up Windows Security in full screen.

The Windows Security screen inside of Windows 10

The Windows Security screen inside of Windows 11

The Windows Security screen gives you five (5) options, including Lock, Switch user, Sign out, Change a password, and Task Manager. There are three (3) more options in the lower right-hand corner: Internet, Ease of access, and Power. Here is a list of all the functions.

Lock: This button will lock the computer and require the user who is currently signed in to log on again to unlock the computer.

Switch user: This button will allow another user to log on to the computer.

Sign out: This button will sign out the currently logged-in user. Note: If you have an unresponsive program or a program that you cannot close (like junkware), signing out will close all open programs and then log the current user off.

Change a password: As the name implies, it will change the user's password that is currently logged in.

Task Manager: This button will open the Task Manager. Task Manager has several functions, including managing the running tasks and monitoring system resources. Note: You can also forcibly terminate processes or programs that have become unresponsive.

Internet: With this button, you can select the network connection to use for the Internet.

Ease of access (Windows 10) / Accessibility (Windows 11) - This button allows you to turn on and off Narrator, Magnifier, On-Screen Keyboard, High Contrast, Sticky Keys, and Filter Keys.

Power: This button has two (2) options, Shut down or Restart.

Are you having problems finding files in Windows 10 or Windows 11? Are your searches not finding the data you are looking for? If so, you may want to look at the Indexing Options inside Windows 10 and Windows 11.

Have you ever typed in a query in the search box in Windows 10 or Windows 11 and not found the file or folder you were looking for? You know it is on your computer somewhere, but Windows just does not seem to find it.

Windows 10 and Windows 11 have a built-in index that contains the properties of specific files and folders. The special folders (Desktop, Documents, Downloads, Music, Pictures, and Videos) are mainly indexed by default, but you can modify where and what Windows indexes.

And some files can have their contents indexed too. For example, if you have Microsoft Office installed, you can have the contents of Word documents, OneNote notebooks, and Outlook data included in the index.

In fact, many of the apps built into Windows use the index in one way or another. File Explorer, Microsoft Edge, and Cortana, to name a few. And the cool thing is it all just runs smoothly in the background, most of the time.

But there may be a time when you just do not feel you are finding all of your files or, in the case of Outlook, your e-mails. One of the most common issues I deal with as a computer technician is when users search inside Outlook for an item and the index does not find any matches. Yes, Outlook, by default, uses the index when searching for items inside of Outlook.

So let's look at the indexing options in Windows 10 and Windows 11. There is no difference between the indexing options in either Windows 10 or Windows 11, just the way you get to it.

How to get to the indexing options in Windows 10

1. Bring up a Search Dialog box by either:
• Left-clicking in the Type here to search box on the right-hand side of the Start button
• Press the Windows Logo key + S at the same time.
2. In the Search Dialog box, type Indexing Options.
3. In the search results, left-click on Indexing Options.

or

1. Left-click on the Start button to bring up the Start menu.
2. Scroll down the list of apps and left-click on Windows System to expand the folder.
3. Left-click on Control Panel.
4. On the upper right-hand side of the Control Panel, change View by: from Category to Large Icons.
5. Double left-click on Indexing Options.

How to get to the indexing options in Windows 11

1. Left-click on the Start button to bring up the Start menu.
2. On the top of the Start menu there is a search field. Type Indexing Options.
3. In the search results, left-click on Indexing Options - Control Panel.

or

1. Left-click on the Start button to bring up the Start menu.
2. In the upper right-hand corner of the Start menu, left-click on All apps.
3. Scroll down the list of programs and left-click on Windows Tools.
4. Double left-click on Control Panel.
5. On the upper right-hand side of the Control Panel, change View by: from Category to Large Icons.
6. Double left-click on Indexing Options.

Configuring Indexing Options inside of Windows 10 and Windows 11

Note: Changing the properties of certain features inside of Indexing Options will cause an immediate rebuild of the index. Rebuilding the index can take several hours to even days; it depends on how much data the indexing service has to process. Any searches performed while the index is rebuilding may be incomplete.

The Indexing Options main window displays the locations that are currently indexed. At the bottom, there are three (3) buttons: Modify, Advanced, and Pause. Clicking on the Modify button will bring up the Indexed Locations window.

Here you can add or remove locations on your computer you want the indexing service to monitor. Tip: If you click on a location in the Summary of selected locations in the lower half of the window, it will open that location in the Change selected locations in the upper half of the window.

Clicking on the Advanced button on the Indexing Options main window brings up the Advanced Options windows. It has two (2) tabs: Index Settings and Files Types.

File Settings

• Index encrypted files - This option is only available if you use disk encryption, like Bitlocker.
• Treat similar words with diacritics as different words - by default Windows recognizes diacritics according to the language version you are using. If you change this setting, all diacritics will be recognized.

Troubleshooting

• Delete and rebuild index - There will be times when rebuilding the index is required. As noted before, if you decide to rebuild the index, please allow plenty of time for your computer to complete the task.

Index location

• Displays the current location of the index. You can change where the index is stored by clicking on the Select new button.

The File Types tab lists all of the file extensions currently registered in the index. You can add or remove a file extension or modify the properties of an existing extension.

Is the performance of your Windows 11 computer not up to par? Do you have a spare CF card, SD card, or USB flash drive? If so, then you may want to try to increase performance using ReadyBoost in Windows 11.

ReadyBoost is a disk caching component of Windows that works as a cache between your system drive and the Random Access Memory (RAM). ReadyBoost increases the system's read time from the hard drive and improves your computer's performance.

Now ReadyBoost is meant to work with computers where the primary system drive is a Hard Disk Drive (HDD) and is disabled on computers with a Solid State Drive (SSD) as a primary drive. So if your computer boots to an SSD, you will not be able to use ReadyBoost.

Typically, you want to dedicate whatever drive you decide to use to ReadyBoost; that way, you can set it up and let it go. SD cards work better for laptops as they usually do not extend out of the card slot as much as a USB drive.

Here are the requirements for ReadyBoost in Windows 11

• Minimum free space per CF card / SD card / USB drive: 1 GB
• Maximum free spade per CF card / SD card / USB drive: 32 GB
• The maximum amount of ReadyBoost devices: 8
• The maximum amount of ReadyBoost storage: 256 GB
• Minimum transfer rate: 3.5 Mbit/s.
• The flash drive/memory card format: NTFS
• The recommended ratio between ReadyBoost and system memory is 1:1 to 2.5:1

How to set up ReadyBoost in Windows 11

To set up a device for use with ReadyBoost, you will need to access File Explorer.

1. Open File Explorer using one of the following:
• Left-click on the File Explorer icon (manilla folder) on the Taskbar.
• Press the Windows logo key + E at the same time.
• Use the Power User menu by right-clicking on the Start button and selecting File Explorer.
2. In the left-side column, left-click on This PC.
3. In the right-side column, right-click on the drive you want to use with ReadyBoost and select Properties.
4. Left-click on the ReadyBoost tab.

At this point, File Explorer will test the device for compatibility.

If the device passes the test, you will be presented with the ReadyBoost options.

Here, you can choose between Do not use this device, Dedicate this device to ReadyBoost (recommended), or Use this device. Select the desired setting and left-click on Apply.

ReadyBoost will now configure your cache.

If you decide that ReadyBoost is not working for you, you can turn it off by going back into File Explorer and changing the device's ReadyBoost settings to Do not use.

When you repair computers for a living as I do, you often get asked what software I would recommend. I do not mind recommending software I use regularly, so in this installment of My Digitial Toolbox, I want to showcase three (3) utilities that I recommend to my customers.

Allway Sync

I have used Allway Sync for a few years to sync files and folders between my local drive and a NAS. I have set up a few of my customers with Allway Sync with a couple syncing to cloud storage. It has a simple-to-use interface and plenty of folder/file synchronization options.

Allway Sync

Notepad++

When it comes to creating and editing text-based files, Notepad++ is hands down the best utility you can find. From being able to customize the look and feel to adding more functionality with plugins, I like using Notepad++ for its syntax highlighting. For me, Notepad++ is one of the best text-based file editors you can find.

Notepad++

7-Zip

Windows has built-in compressed folder capability, but only for a couple of file types. I use 7-Zip because it can work with over 30 different archiving formats. The best feature of 7-Zip is the context menu that appears when you right-click on a file/folder.

7-Zip

Computer problems happen when you least expect them. But having the software to repair your computer is essential. So here is how to create a recovery drive in Windows 10 and Windows 11.

So what is a recovery drive? It is a bootable USB drive with all the system tools that normally appear in the advanced options menu. This is the menu that appears when your computer fails to boot correctly.

If you have not heard of a recovery drive, you are not alone. A good majority of Windows users do not know about this great device. Sadly, most learn about having a recovery drive only after their system has experienced a problem.

Now it is easy to confuse a recovery drive with a system repair disk, as they perform the same functions. But with a recovery drive, you can also reinstall Windows if you need to.

System repair disks have been around for decades, but recovery disks first appeared in Windows 8.

What is the difference between a recovery drive and a system repair disk? Essentially they are the same; the only difference is the media you use to create them. A recovery drive uses a USB drive, and a system repair disk uses, as the name implies, a CD / DVD. And with more computers coming without optical (CD/DVD/BD) drives, most people can only use a recovery drive.

The list of options is the same as if your computer did not boot correctly and you got the advanced options screen. Startup Repair, Command Prompt, Uninstall Updates, UEFI Firmware Settings, System Restore, and System Image Recovery.

How to open Recovery Drive inside of Windows 10

1. Left-click on the Start button to bring up the Start menu.
2. Scroll down the list of programs and left-click on Windows Accessories.
3. Double left-click on Recovery Drive.

or

1. Using the search box on the right side of the Start button, type in Recovery Drive,
2. Left-click on it in the search results.

How to open Recovery Drive inside of Windows 11

1. Left-click on the Start button to bring up the Start menu.
2. In the upper right-hand corner of the Start menu, left-click on All apps.
3. Scroll down the list of programs and left-click on Windows Tools.
4. Double left-click on Recovery Drive.

or

1. Left-click on the magnifying glass to the right of the Start button to bring up the Search dialog box.
2. In the Search dialog box, type Recovery Drive.
3. In the list of results, Recovery Drive should be highlighted.
4. Left-click on Recovery Drive.

How to create a recovery drive

The requirements for creating a recovery disk are pretty simple, a USB drive that is 16GB or larger. I would recommend 32GB just to be on the safe side. Note: The USB drive you use for the recovery drive will be erased and reformatted when you create it. Please copy or move anything on the drive you want to keep before creating the recovery drive.

I would also like to mention that the time it takes to create a recovery drive that includes system files can be long. It may take a few hours, so be prepared to allow your computer the time it needs to complete the creation of the recovery drive.

The first screen that appears when you open the Recovery Drive app is where you decide whether or not to include a backup copy of Windows.

Since you would likely only be using this drive if your computer will not function properly, I recommend including the systems files in the recovery drive.

If you decide to include the system files, you will need to update the recovery drive periodically. I would update every six to twelve months; that way, if you do need to reinstall Windows from the recovery drive, it will be as current as the last time you updated the recovery drive.

The next screen asks you what drive you want to use for the recovery drive.

Select the drive and click on Next. One final warning screen appears.

Just click on Create. Now just read some email or social posts because this will take some time. Once the recovery drive has been created, remove it and put it in a safe place.