One of the questions I often get asked is, "What can I do to maintain my computer". So in this article, I am going to share my five favorite tips for maintaining your Windows-based computer.

Regularly check your drive(s) for errors

This is one of the first things I do when I get a system in the shop. An error on the disk can cause all sorts of issues, so occasionally running a quick standard disk check is recommended. It is always best to try fixing any errors before they become huge problems.

For more information on how to perform a checkdisk, select your operating system below.

How to check your drive(s) for errors in Windows 11

How to check your drive(s) for errors in Windows 10

How to check your drive(s) for errors in Windows 8.1

How to check your drive(s) for errors in Windows 7 / Windows Vista

How to check your drive(s) for errors in Windows XP

Manually defragment and optimize your drive(s)

Even though Windows runs Defrag as part of the routine maintenance (usually weekly), you can always occasionally run it, as it is probably the best single thing you can do to speed up your computer. Imagine a filing cabinet where all of the folders were out of order and files were misplaced throughout the cabinet. How could you find anything? Same thing with your computer's drive. Disk Defragmenter takes care of that for you. And you can run it as a scheduled task too.

Select your operating system below for more information on how to use Disk Defragmenter.

How to defragment and optimize your drive in Windows 11

How to defragment and optimize your drive in Windows 10

How to defragment and optimize your drive in Windows 8.1

How to defragment and optimize your drive in Windows 7

How to defragment and optimize your drive in Windows Vista

How to defragment and optimize your drive in Windows XP

Clean up your drive(s) regularly

Now, Windows does include programs to clean up the miscellaneous files that build up over time, but by default, it is not set up to run automatically. You can set up Windows to perform these routine tasks, which include deleting temporary files and emptying the Recycle Bin.

For more information on how to use Disk Cleanup and Storage Sense, select your operating system below.

How to clean up your drive in Windows 11

How to clean up your drive in Windows 10

How to clean up your drive in Windows 8.1

How to clean up your drive in Windows 7 / Windows Vista

Install Windows updates when they become available

Once a month, Microsoft releases security patches called Cumulative Updates. They fix known security issues and should be applied as soon as possible. Microsoft has been using the same schedule for
releasing them for decades now. The second Tuesday of every month is known in the IT world as 'Patch Tuesday', so mark your calendar. And if, for some reason, Windows Update does not work correctly, click on the link below.

Troubleshooting problems with Windows Update

Backup of your computer on a regular schedule

Nothing can beat a complete backup when it comes to getting a computer back running after a drive failure. Sure, a drive failure is an extreme example, but it could be an update that did not install correctly or a corrupt driver that is preventing your system from booting correctly. And the software is already built-in; all you need is an external drive for the backup and a USB flash drive for a repair drive.

How to backup your Windows 11 computer

How to backup your Windows 10 computer

How to backup your Windows 8.1 computer

How to backup your Windows 7 / Windows Vista computer

How to backup your Windows XP computer

In my recent change to the Google Android from a Palm, I required two main functions. The second one was to be able to synchronize my Android to Microsoft Outlook. I have been using Outlook as a PIM (Personal Information Manager) for years now, as it's the 'de facto' standard in the corporate world. I was pleasantly surprised to find DejaOffice by CompanionLink.

Being on the Palm platform for years, I became kind of pampered when synchronizing data with Outlook. This really was one of Palm Pilot's strong points. So when I found DejaOffice, it was just the perfect replacement for the conduits from Palm. With the ability to sync Contacts, Tasks, Calendar, and Notes, this is a 'must-have' if you use Outlook. Here's a quote from their site:

Data from the PC sync to DejaOffice, a mobile office application suite for Android. DejaOffice features robust contacts, calendar, tasks, and notes apps that provide enhanced functionality over the native Android applications. Contacts and calendar automatically sync with the native Android databases to allow for full functionality with other apps.

I highly recommend you give this program a try. It's available from the Android page at CompanionLink.

Note: SyncToy is no longer available for download from Microsoft's servers. The links at the bottom of this article have been revised to third party downloads. For an alternative file synchronization software, take a look at Allway Sync.

I recently migrated to a Google Android and needed a program to sync files between it and my workstation. I had used SyncToy 2.0 from Microsoft on Windows XP (32-bit), so I decided to give SyncToy 2.1 a try on Windows 7 (64-bit).

Once the installation was complete, I created a new folder on my computer to synchronize with the Android. I then opened up SyncToy and made a Folder Pair between the memory card on the Android (via USB cable) and the new folder on my computer.

Clicking on the Preview button will show what files and folders are synchronized, type of operation, last modified, etc. Here's a quote from the SyncToy page:

There are files from all kinds of sources that we want to store and manage. Files are created by our digital cameras, e-mail, cell phones, portable media players, camcorders, PDAs, and laptops. Increasingly, computer users are using different folders, drives, and even different computers (such as a laptop and a desktop) to store, manage, retrieve and view files. Yet managing hundreds or thousands of files is still largely a manual operation. In some cases it is necessary to regularly get copies of files from another location to add to primary location; in other cases there is a need to keep two storage locations exactly in sync. Some users manage files manually, dragging and dropping from one place to another and keeping track of whether the locations are synchronized in their heads. Other users may use two or more applications to provide this functionality.

Now there is an easier way. SyncToy, a free PowerToy for Microsoft Windows, is an easy to use, highly customizable program that helps users to do the heavy lifting involved with the copying, moving, and synchronization of different directories. Most common operations can be performed with just a few clicks of the mouse, and additional customization is available without additional complexity. SyncToy can manage multiple sets of folders at the same time; it can combine files from two folders in one case, and mimic renames and deletes in another case. Unlike other applications, SyncToy actually keeps track of renames to files and will make sure those changes get carried over to the synchronized folder.

I have used SyncToy over the years without any issues and recommend it to anyone who needs to synchronize files between devices. SyncToy runs on Windows XP, Windows Vista, Windows 7, Windows 8.1, Windows 10 and comes in 32-bit and 64-bit versions. For more information on SyncToy, follow the links below.

SyncToy - 32-bit version

SyncToy - 64-bit version

When I migrated from Windows XP to Windows 7, one of the things I have missed is the Microsoft Powertoys. A couple of the functions have been integrated into Windows 7 (Open Command Window Here and Power Calculator). However, there are a few I am still looking for applications to replace them with.

One of them is the RAW Image Viewer. I am into digital photography and like to organize and work with digital RAW image files in Windows Explorer (much as you can with JPEG images). But Windows does not have support for this format built-in. Well, I am glad to say I have found a replacement for it.

FastPictureViewer is a free collection of 32 and 64-bit RAW Image Decoders for Windows XP, Windows Vista, Windows 7, Windows 8.1, and Windows 10.

Once installed, you have the same features for RAW image formats in Windows as you do with JPEG, BMP, PNG, GIF, and TIFF, complete with thumbnails in Explorer, preview, slide show support in Photo Gallery / Photo Viewer, and metadata search integration.

For more information and to download FastPictureViewer, please visit their web site.

When I migrated from Windows XP to Windows 7, one of the things I have missed is the Microsoft PowerToys. A couple of functions have been integrated into Windows 7 (Open Command Window Here and Power Calculator). However, there are a few I am still looking for applications to replace them with.

One of the applications you could integrate into Windows Explorer was Image Resizer. With a right-click on a picture, you could quickly resize a photo without opening an application. Well, I am glad to say I have found a replacement for it.

Image Resizer PowerToy Clone is, as its name implies, a clone of the original Microsoft PowerToy. Image Resizer has also been incorporated into the Windows 10 PowerToys.

Right-click on a photo and choose 'Resize Pictures' from the context menu.

Then select a size to make the pictures smaller, not larger, or to resize the originals, or make copies. Then click OK. It's that simple. And it's available in both 32 and 64-bit versions for Windows Vista and Windows 7.

For more information and to download Image Resizer PowerToy Clone for Windows, follow the links below.

Image Resizer for Windows 7 and Windows 8.1

Image Resizer (Windows 10 PowerToys) for Windows 10