Have you ever wanted a program on your computer to run automatically at a specific time? Maybe you want to defrag a drive or clean up your computer in the background? If so, here is how to use Task Scheduler inside Windows 10 and Windows 11.

Task Scheduler has to be one of the most utilized of all of the programs inside Windows. It is one of those apps you never really think about because it works in the background and runs everything from syncing the time to running Windows Update.

And if you have your anti-virus software perform scheduled scans, it is more than likely to use Task Scheduler. There are so many things that Task Scheduler can do that are kind of mind-blowing.

I have been known to write script files containing multiple actions to have Task Scheduler run them. A simple script file can empty a network folder of temporary scanned files on a regular schedule.

But you do not have to know how to write code to use Task Scheduler. You only need to know what program you want to run, where it is located, and when and how often you want to run it. This is where we get into Triggers and Actions.

Simply put, their names, Triggers and Actions, are pretty self-explanatory. Triggers are the conditions that have to happen to start the Action, and the Action is what program or script is executed. With all this said, let's look at Task Scheduler.

How to open Task Scheduler in Windows 11

1. Left-click on the Start button to bring up the Start menu.
2. In the upper right-hand corner of the Start menu, left-click on All apps.
3. Scroll down the list of programs and left-click on Windows Tools.
4. Left-click on Task Scheduler.

How to open Task Scheduler in Windows 10

1. Left-click on the Start button to bring up the Start menu.
2. Scroll down the list of programs to Windows Administrative Tools and left-click to expand.
3. Left-click on Task Scheduler.

Once Task Scheduler has opened, you will see three columns; Console Tree (left), Task Scheduler summary (center), and the Action Pane (right).

Left-click on the Task Scheduler Library in the Console Tree to display all of the tasks that have been scheduled.

In the task summary in the center column, you will find a list of general tasks.

This is where any custom tasks should be created. I recommend using the Create Basic Task... shortcut over the Create Task shortcut in the Action Menu. It is a straightforward interface and if you need to, you can modify the properties later.

For this demonstration, I am going to use the built-in Disk Cleanup program. Using the steps outlined in the following articles, I created a command-line configuration, and I am going to use that to create a task.

Clean up Windows 11 with Storage Sense and Disk Cleanup

Clean up Windows 10 with Disk Cleanup

How to create a basic task in Task Scheduler

The following instructions will create a task for the built-in Disk Cleanup program. A previous setup using an Admin Command Prompt was required to set the parameters for cleanmgr.exe (see articles above).

1. Left-click on the Create Basic Task... link in the Action Menu.
   
   The Create Basic Task Wizard appears.
2. Give the new task a Name and Description, and then Left-click on Next.
3. Select when you want the task to start (trigger) and then left-click on Next.
   
   If you select Daily, Weekly, Monthly, One time, or When a specific event is logged, you will be prompted for more specific parameters.
4. You now have to select what task you want to perform.
   
   Usually, you would select Start a program and then left-click on Next.
5. On the right side of the Program/script field, left-click the Browse button,
   
   navigate to C:\Windows\System32\, and select cleanmgr.exe.
6. In the Add arguments section, type /sagerun:n and select Next.
7. Then select Finish, and you're all set.

The Task Scheduler inside of Windows 8 automates scheduling system tasks, which perform actions at a specific time or when a particular event occurs, such as checking for updates or running scripts. Task Scheduler provides an organized view of scheduled tasks and a convenient point of access for managing them.

The main screen for Task Scheduler inside of Windows 8

If you use a specific program regularly, you can use the Create Basic Task Wizard to create a task that opens the program for you automatically according to the schedule you choose. For example, if you use a financial program on a specific day each month, you can schedule a task that opens the program automatically, so you don't risk forgetting to open it yourself.

Running Task Scheduler in Windows 8

1. On the Start menu, swipe in from the right side of the screen or press the Windows logo key + C to bring up the Charm bar.
2. Left-click on the Settings button in Charm Bar.
3. Left-click on Tiles in Settings.
4. Drag the Show/hide administrative tools slider to the Yes position.
5. Left-click on the background of the Start menu, making the Charm bar disappear.
6. Once the administrative tools appear, left-click on Task Scheduler.

or

1. Swipe in from the right side of the screen or press the Windows logo key + C to bring up the Charm bar
2. Left-click on Search button in Charm Bar.
3. Left-click on Apps in Search.
4. Type Task Scheduler in the Search field on the Search pane
5. In the results on the left-hand side, left-click on Task Scheduler.

If you are prompted for an administrator password or confirmation, type the password or provide confirmation.

Click the Action menu, and then click Create Basic Task.

• Type a name for the task and an optional description, and then click Next.

Select one of the following:

• To select a schedule based on the calendar, click Daily, Weekly, Monthly, or One time, click Next, specify the schedule you want to use, and then click Next.
• To select a schedule based on common recurring events, click When the computer starts or When I log on and then click Next.
• To select a schedule based on specific events, click When a specific event is logged, click Next, specify the event log and other information using the drop-down lists, and then click Next.
• To schedule a program to start automatically, click Start a program, and then click Next. Click Browse to find the program you want to start, and then click Next.

Click Finish.

Triggers and Actions

The two key concepts involved in scheduling a task are triggers and actions. A trigger causes a task to run, and an action is the work that is performed when the task is run. The actions a task can perform include running a program, sending an e-mail message, and showing a message box. For example, you can send an e-mail when a certain event entry is logged in the event log or run a maintenance script when a user logs on to a computer. Occurrences that can trigger a task to run include: a computer starting up, a computer entering an idle state, or a user unlocking a workstation. In addition, you can schedule a task to run at a specified time.

You must be logged on as an administrator to perform these steps. If you are not logged on as an administrator, you can only change settings that apply to your user account.

If you use a specific program regularly, you can use the Task Scheduler Wizard to create a task that opens the program for you automatically according to the schedule you choose. For example, if you use a financial program on a specific day each month, you can schedule a task that opens the program automatically, so you don't risk forgetting to open it yourself.

To run Task Scheduler.

1. Click the Start button.
2. Click Control Panel.
3. Click System and security.
4. Click Administrative Tools.
5. Double-click Task Scheduler.

If you are prompted for an administrator password or confirmation, type the password or provide confirmation.

Click the Action menu, and then click Create Basic Task.

Type a name for the task and an optional description, and then click Next.

Do one of the following:

To select a schedule based on the calendar, click Daily, Weekly, Monthly, or One time, click Next, specify the schedule you want to use, and then click Next.

To select a schedule based on common recurring events, click When the computer starts, or When I log on and then click Next.

To select a schedule based on specific events, click When a specific event is logged, click Next, specify the event log and other information using the drop-down lists, and then click Next.

To schedule a program to start automatically, click Start a program, and then click Next.

Click Browse to find the program you want to start, and then click Next.

Click Finish.

Triggers and Actions

The two key concepts involved in scheduling a task are triggers and actions. A trigger causes a task to run, and an action is the work that is performed when the task is run. The actions a task can perform include running a program, sending an e-mail message, and showing a message box. For example, you can send an e-mail when a certain event entry is logged in the event log or run a maintenance script when a user logs on to a computer. Occurrences that can trigger a task to run include: a computer starting up, a computer entering an idle state, or a user unlocking a workstation. In addition, you can schedule a task to run at a specified time.

With Scheduled Tasks, you can schedule any script, program, or document to run at a time that is most convenient for you. Scheduled Tasks starts each time you start Windows XP and runs in the background.

With Scheduled Tasks, you can also:

• Schedule a task to run daily, weekly, monthly, or at certain times (such as system startup).
• Change the schedule for a task.
• Stop a scheduled task.
• Customize how a task will run at a scheduled time.

Common tasks

Some of the tasks you may want to schedule are Disk Defragmenter or Backup.

Create a scheduled task

Modify a scheduled task

Remove a scheduled task

Stop a scheduled task that is running

Temporarily turn off all scheduled tasks